Game Bot Creator · Privacy

Privacy Policy

What personal data Game Bot Creator and its online services process, why, how long it is kept, and what you can ask for.

Short version: the app has no tracking, analytics or ads. Your configs, screenshots and logs stay on your own PC. Data only leaves your PC for license activation, for config sharing when you choose to share or download, and for AI features you set up with your own accounts. Each case is described below.

Who is responsible

Game Bot Creator is made and sold by Rob Ruijter, the Netherlands (the “controller” under the GDPR). For any privacy question or request, email support@gamebotcreator.com.

1. Buying the app

Purchases are handled by our reseller Paddle.com, the Merchant of Record for our orders: it processes your payment and billing details under its own privacy policy. We never see your card or bank details. Paddle sends us your email address, country and order details so we can create your license key, email it to you, and handle refunds.

Licenses bought earlier through Gumroad keep working: when such a key is checked, Gumroad tells our license server whether it is valid and the email address of the purchase.

2. License activation

To activate your license, the app sends your license key and a machine ID to our license server (license.gamebotcreator.com). The machine ID is a code derived one-way from identifiers of your PC; it can’t be turned back into those identifiers, and they are never sent themselves. The app checks the license again when it starts and when a bot starts running.

What	Why	Kept
License key + machine ID of each activated PC, with activation and last-check dates	Enforce the number of PCs per license; let you free up a PC	Until you deactivate that PC (a refund marks the license’s PCs as revoked; ask us to delete them)
Usage log: time, action (activate, check, deactivate), result, a hash of the license key (never the key itself), machine ID, IP address, country, the app’s user agent, purchase email	Support, spotting shared or stolen keys, preventing abuse	90 days, then deleted automatically

Legal basis: performing the license agreement (activation) and our legitimate interest in preventing license abuse (usage log).

3. Config sharing

Sharing is optional. When you share a config, the app uploads it to our config server (configs.gamebotcreator.com), where anyone can browse and download it. Don’t put personal information in a shared config.

What	Why	Kept
The config itself: scene and scenario files, the template images cut from your game screen, its name, game name and notes	Publishing it to other users	Until you unshare it, or it is removed after a report
A hash of your license key (never the key itself)	Only you can update or remove your configs; daily upload limit	As long as you have shared configs
Download count; reports other users send about a config (with their reason)	Showing popularity; moderation	Reports are deleted together with the config

Browsing and downloading shared configs needs no account. Legal basis: your request to share (performing the service) and our legitimate interest in moderating public content.

4. AI features with your own accounts

Some features use services you connect with your own account or API key. The app sends the data directly from your PC to that provider; it doesn’t pass through our servers and we never see it.

Google Gemini (AI Generate, AI Helper): your question or request, relevant help text, and game screenshots you attach (you can black out parts first).
Roboflow (automatic labeling): the game frames you choose to label.
Kaggle (model training): your training dataset (game frames and labels), uploaded to your own Kaggle account.

That data is processed by the provider under your account and its own terms and privacy policy. Some providers may use content sent on free plans to improve their products; check their terms before you send anything sensitive.

5. Update check

The app asks GitHub whether a newer version exists, and downloads updates from GitHub. GitHub sees your IP address for these requests, under its own privacy statement. No personal data is sent.

6. Technical logs, security and storage

Server logs: both servers keep technical logs (time, request, IP address) to fix problems and stop abuse. They are overwritten as the logs rotate, and not kept longer than 90 days.
Where: the servers run in the Netherlands. All traffic reaches them through Cloudflare (network security and DDoS protection), which processes IP addresses for that purpose.
Backups: nightly backups of the server data are encrypted before they leave the server and are stored in Google Drive; the encryption keys are not stored with them. Backups are deleted after 30 days.
Connections are encrypted (HTTPS), and license keys are stored as hashes wherever the key itself isn’t needed.

We don’t sell personal data, don’t use it for advertising, and don’t share it with anyone except the providers named above, which only process it to deliver their part of the service.

7. Your rights

Under the GDPR you can ask to see the personal data we hold about you, have it corrected or deleted, restrict or object to its use, and receive it in a portable format. Email support@gamebotcreator.com with your license key (so we can find your data). Deleting your activations means the app has to be activated again. You can also complain to the Dutch data protection authority, the Autoriteit Persoonsgegevens.

8. Changes

If this policy changes, the new version is published on this page with a new date. Significant changes are also mentioned in the app’s release notes.

Last updated: 4 November 2026